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PayGroup is a powerful
feature which enables you to decide exactly which vendor's invoices to pay
during a payment batch. Some examples of PayGroups you may define are
employees, merchandise, non-merchandise, government, domestic, and
international.
If you want to make a zero
payment on an invoice, you should not cancel the invoice. Instead, you can
zero the invoice amount for the invoice and pay the invoice using a
payment batch, manual payment, or QuickCheck.
By setting up default
values for terms, Distribution Sets, Accounting Flexfields and vendor site
options, you can speed the invoice entry process. You can use AutoEntry so
that Oracle Payables automatically fills in this information for you for
every invoice.
If you know a credit or
debit memo pertains to a certain purchase order, you can query on that
specific purchase order number and Oracle Payables will display all
invoices that you previously matched to that purchase order.
AP doesn’t use import
Descriptive Flexfield information in its GL interface. Development is
scheduled for R12.
The Unposted Invoices Sweep
report in report mode is the fastest way to check on problems balancing
the AP ==>> GL interface.
If you want to post AP in
detail, you must turn audit on to get it.
A final close on an AP
period is really final and is not really recommended (until perhaps after
a year end audit).
When the GL Journal Import
doesn’t select data in GUI, check the encumbrance radio button set ups
(say yes, save, then say no, and save). These values may be seeded as null
and unless the set up initializes these values, no data is selected.
Oracle support has the
ability to completely rebuild an AP trial balance position from the base
transactions.
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