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Depending on your
installation, you may not find a lot to purge. Here are just a few
items to keep in mind:
If any of the invoices deal
with 1099’s, they won’t purge.
If they are related to
Oracle Projects, they will not purge.
If you haven’t cleared
the check that paid the invoice, you won’t purge.
If your PO’s are not
"CLOSED" or "FINALLY CLOSED" you won’t purge.
If you update the payment
terms on an invoice, Payables recalculates the scheduled payment for the
invoice. Thus, you must reenter any manual adjustments you made to the
previous scheduled payment. For example, if you updated the payment
priority on a particular scheduled payment and then changed the payment
terms, Payables would recalculate the scheduled payment using the same
payment priority defaults as before and you would need to redo your
updates.
The only way around the
restriction that vendor names must be unique, is to make the names
slightly different. Can you add an initial, or some other character to one
of the names? The only thing to do is use a mix of initials,
abbreviations, nicknames, etc. Oracle A/P does not allow identical names
because everything is keyed off the vendor name, not the vendor number. It
makes some things easier, such as vendor queries and invoice entry.
The program which prints
EFT output is linked with the EFT document definition. And all format
programs are defined under payment programs. Here are the details of
setup:
Create different files to
different countries if the format is different. There are few setup steps
involved :
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1. Initiate a contract
with your bank for setting up EFT. You should be getting login, bank
account #, transmission #, dialing number and other details. Once you
have these details, you can dial and connect to the bank’s system.
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2. In
NavSetupPaymentProgram, Create a new format program which will create
EFT batch compliance with the Bank format. You may have to create a
new build program.
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3. In
NavSetupPaymentFormat, select EFT from the quickpick of the name field
in the Payment Method Zone and enter payment format details including
build and format program.
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4. Enter proper bank
account details including the GL account under required branch in \NavSetupBank
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5. In the Payment
Document Zone, Enter the document name, starting and ending number,
format program name and other related details. You need to create one
descriptive flexfield to store transmission # assigned by the bank.
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6. In the vendor
screen. I think payment goes to vendor site, So enter bank account
details at the vendor site level. Payment details at the vendor site
level, define payment method as EFT. You need to create one
descriptive flexfield for pre noting status. Once these setups are
ready, for an invoice batch, select invoices for payment through EFT,
Format the payment (which should have a link to payment format). The
format payment process will create an EFT batch which should be sent
to the bank through modem and bank interface.
There are four alerts that
ship with the Accounts Payable application. Check out appendix A of the AP
Reference Manual. The alerts are designed to send e-mail and process
responses to/from buyers and requestors. The periodic alerts are triggered
weekly and detect when an invoice goes on hold for price, purchase
quantity, receipt quantity, or missing receipt.
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